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International Ice Charting Working Group

Terms of Reference and Charter

Adopted October 7, 1999

Recognizing the ongoing interest of the nations influenced by ice covered seas in the use and protection of these seas; and further recognizing the value and economics of cooperative activities in operational ice services supporting maritime navigation; the ice charting nations of the world hereby form the International Ice Charting Working Group.

The International Ice Charting Working Group provides a forum for coordination of ice matters, including icebergs, and offers non-binding recommendations to senior management as appropriate, working under the following Terms of Reference:

Data and Product Exchange

Terminology, Data and Mapping Standards

Operations and Customer Support

Training

Technology for Analysis and Forecasting

Applied Science, Research and Development

Rotation of Co-Chairs

A. International Ice Charting Working Group Co-Chairs

  1. The International Ice Charting Working Group (IICWG) will be chaired by two Co-Chairs.
  2. For the purpose of designating Co-Chairs the IICWG members will be divided into two geographic groups. The first group is Eurasia, which is made up of those members in Europe and Asia. The second group is the Americas, which is made up of those members in North and South America, and Australia.
  3. Each geographic group will determine the Co-Chair for the group through consensus of the members of the geographic group.
  4. The Co-Chairs will be at a higher organizational level then the Director/Head of the represented ice services.

B. Responsibilities of the IICWG Co-Chairs

  1. Ensure the organization of the IICWG meetings,
  2. Chair the IICWG meetings,
  3. Represent the IICWG in national and international forums,
  4. Guide the IICWG in the response to international requirements.

C. Rotation of IICWG Co-Chairs

  1. Each Co-Chair will serve for a term of three years.
  2. In order to insure the greatest continuity for the IICWG the Co-Chairs should offset the rotation of their terms of office.
  3. If a Co-Chair leaves before the end of their term that Geographic group will chose a successor.

D. International Ice Charting Working Group Meetings

  1. The IICWG meetings will be chaired by the two Co-Chairs plus the Director/Head, or their designee, of the hosting institution.
  2. The meetings will be held at a regular basis at the call of the Co-Chairs. Typically the meetings are held every 12 to 18 months.
  3. The organization of the IICWG meeting including:
    1. Developing organizing committees,
    2. Sending out meeting invitations,
    3. Developing the meeting agenda,
    4. Determining location and logistics for the meeting,
    5. Ensuring meeting reports and action items are recorded and distributed.

IICWG Charter

Charter of the International Ice Charting Working Group, 2007 (PDF, 1.2 MB)

Attachment One to the Charter of the International Ice Charting Working Group (Word, 36 KB)